Employee Consultation during an Office Move
Communicating an Office Move to Employees
During any kind of organizational change such as an office move, employees need to be consulted and notified of how the business relocation is going to affect them.
Employees need a clear understanding of why the office move is both necessary and beneficial to the business, so at the initial consultation with your employees you should aim to give an overview of the reasons behind the office move and the benefits it will bring to staff and the business as a whole. Communicate in a way that's easy for employees to understand and that they can relate to.
Reassure them that despite the new location there should be no change to their day-to-day duties. Remember that any kind of change, particularly that of a new office environment can feel unsettling for staff, many of whom may be comfortable in their habits and routines. The more information you can provide at an early stage about the new office location, local amenities and nearby transport, the more likely they are to feel supported.
Identify any concerns your employees have, and what their expectations are for the new office. This will help you to address any personal issues and manage their expectations in a constructive way.
Use a variety of methods to communicate the office move. Initially, face-to-face communication is the most effective method, but after that use additional vehicles, such as email, intranet, notice boards and the company newsletter.
Effective employee consultation is vital during an office move, and will help acheive a succcessful outcome for the business as a whole and your workforce.
Download the HR Guide to Moving Office to get best practice tips for a smooth transition for your employees.
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