How to Stay Organized when Planning an Office Move
If you're responsible for organizing your company's office move it's can be a challenge to stay on top of all the tasks that lie ahead. Yet for an office move to be successful with minimum disruption, staying organized is a necessity to ensure everything dovetails smoothly.
If you're finding it hard to stay on top of things, and the process of moving office is beginning to feel a little chaotic, use these 5 office move organizational tips to help you stay one step ahead:
Use & Update your Checklist
Using an Office Move Checklist is the best way to keep your office move on track and ensure nothing important gets forgotten. Even the most mundane task should be documented, and this Office Move Checklist let's you tick items off as they're completed so you can continually monitor progress.
Set a Schedule
Once you know the date you need to be out of your current office, download the Moving Office Timeline, insert the move date, and the timeline tool automatically calculates all the important dates and provides a clear schedule for your office move. It's an ideal tool to ensure that everyone involved, including Office Relocation Service Providers, know your deadlines and goals.
Set Goals & Monitor Progress
One of the biggest problems with companies organizing their office move is that they lack direction. They are unclear as to the reasons behind the relocation - and because of that - they can't clearly define the requirements for the new office space. Get together with key stakeholders within your organization to start setting some clear requirements about your new office space so that you have clear goals to work towards.
Define Responsibilities
It's important that you assign responsibility of key tasks to people within your organization. This then forms an Internal Office Move Team; and you can meet regularly to update each other on progress. In addition, you should hire external Office Relocation Professionals to execute the key stages of the move.
Have a Backup Plan
Companies moving office should always have a backup plan so when the worst happens, the work can go on. Consider hiring a virtual office as a back up - this at least provides your staff with a place from which to work where they have all the relevant communications (email, internet and phone) and your business doesn't grind to a complete holt if the unforeseen happens.
Download the Office Move Checklist to stay organized and keep your office move on track.
Planning an office move? Go the office relocation planning resource center
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