Installing Office Phone System & Lines
An office phone system is crucial for a business to maintain operations. It is a critical communication asset for a business and keeps communication flowing between clients, vendors, staff and prospects.
One of the key indicators of a smooth business relocation is making sure that your office phones are transferred smoothly and work on the first day in your new office. This article looks at the things you need to consider when moving office phones and lines to a new facility to make sure your business is in full operational quickly.
Review of existing phone system
The first step is to decide if you are taking your existing phone system with you to the new office, or whether to upgrade to a new system. If you are considering investing in a new phone system, there are a number of things you need to take into consideration:
- Think about the number of users and any growth and expansion you expect when you move to the new office.
- Your existing one may only be designed for a limited number of employees and line capacity.
- Review the features that you think you might need to enhance productivity and make things easier for staff to make and receive calls.
Review telecom supplier
You should review your telecom supplier to ensure you have the best support your growing business needs in the office and to keep your phone bills to a minimum. Moving to a new office will provide you with the perfect opportunity to switch telecom suppliers to ensure you are on favorable and cost-effective terms.
Phone Lines
Take a detailed tour of your new office to assess the number and exact location of phone lines. Be sure to place your order for any line installations well in advance as telecom companies often have long lead times.
Business telephone number
Check with your telecom provider that you are able to take your existing telephone number with you to the new location. If you're moving to a different city or telephone exchange, you may need an entirely new number, and this will need to be communicated widely along with your change of address to clients and vendors. Installing an office phone system can be a challenge, but with a little pre-planning and advice from an IT & Telecom Solution Provider, you should find the transition to the new office relatively easy.
Check out the IT Relocation Checklist that contains some useful tips for transferring phone systems and lines to a new office.
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