Moving Office Tips to get you started
Office Moving Tips
Moving office is a complex (but exciting!) project for any business. The success of any office relocation is usually reflected in the amount of planning and organization done - so to make things a little easier, we've put together some Moving Office Tips.
Use them as key reference points for a hassle-free and well-organized office relocation project.
Start your Office Relocation Planning early:
There's a lot to do and the earlier you start the moving office planning process, the better. Best practice shows that 9 to 18 months prior to your lease expiry is a reasonable lead-in time, depending on the size of your business. It's advisable to use this time to fully plan and prepare every detail of your office move. HelpMovingOffice.com provide a whole range of free, downloadable office move checklists, moving office timetables and other free office relocation planning resources to help you plan your office move.
Set an Office Relocation Budget:
Preparing a realistic office relocation budget will help you identify and then manage your moving office costs before, during and after your office move. Use our interactive Moving Office Budget template to help you stay on top of your moving office costs.
Don't go it Alone:
All office relocations require a team effort from both internal and external people. Many office relocations go wrong through companies having a misplaced belief that they will save money by not engaging the services of external professional help. But this is a big "no no" and can result in costly mistakes being made - all of which are avoidable. Those companies moving office that choose to work with Office Relocation Professionals avoid mistakes, save time and get better value for their money.
Create the right Office Relocation Project Team:
Putting together the right office relocation project team is a central part in you achieving a smooth, hassle free and budget hitting office move. This team will need to be headed by a suitable and competent Office Relocation Project Leader. This individual must have enough time to devote to the office relocation project, be senior enough to be able to make decisions; be a good organizer of people and processes; have experience of setting and working within budgets; and be a good communicator. Other internal project team members should preferably include some support from Sales, Marketing, HR, IT, & Finance. Read more about the make-up of an Office Relocation Project Team.
Use the Office Relocation to Upgrade & Review:
Moving office is an ideal time upgrade to the latest communication technology and upgrade your business phone systems (both of which can be done cost-effectively). Speak to an IT & Telecoms Company about suitable options. An office relocation can also provide a trigger to review and /or switch service providers that might lower your costs and increase business efficiency.
Be Prepared for the Unexpected:
At some stage during the office relocation process you may be thrown a curve-ball ... and these can often be ones you are least prepared for! By using industry-created Moving Office Timeline you can plan your office move ahead of time which will also help reduce risk, avoid delays and ensure that any costly business downtime is minimized. It is also worth discussing Business Continuity issues with your IT Relocation consultants.
Use the Office Move Checklist:
Don't move office without downloading our free Office Move Checklist. It guides you through every step of the office relocation planning process and is loaded with practical office relocation tips - from the early planning and preparation, right through to the actual move-in day and beyond.
Download the free Office Moving Checklist here..
Planning an office move? Go the office relocation planning resource center
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Start Planning Your Office Move
Wherever you are in your office move process Help Moving Office has the information you need to plan your office move properly.
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Access The Resource Center
With over 15 guides, checklists, tools & calculators the Resource Center has everything you need to plan, organize & manage a successful office move.
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