Moving Staff to a New Location
If you are moving your business to a new office or location, you need to make sure the move is handled properly as far as your staff are concerned. An office move is far more than a simple change of address or a new office environment. For staff, the issue of a new location is far more personal. It will affect their commute to and from work, the places they visit in their breaks, sometimes where they shop during their breaks and where they get their lunch.
If you handle the move correctly for your staff, it could reap many benefits for your business; including increased productivity, higher staff retention rate and all-in-all a happier workforce. Here's how to achieve that:
Early & Detailed Consultation
Let your staff know about the move as early on as possible. As soon as the move has been agreed, your staff ought to be the first to know. Provide them with as much detail as possible. If you have already secured your new office space, let them know the exact location to reassure them about their new travel plans to get to and from work.
Support & Reassurance
Some staff are likely to be resistant to change, particularly older workforce, or those who have worked in your organization for a long time. Issues such as change to their commute to work are likely to unsettle some of your workforce. If there are issues, bring these forward to the affected employees to let them know their options, whether that's helping out with transit fees or parking space. Use your employee database to assess which employees might be commuting further to the new location, and provide them with a new travel route.
Staff Orientation
For staff to settle in to the new location quickly, they'll need some orientation so they can familiarize themselves with the location, office facilities and local amenities. Staff are far more likely to enjoy their new office environment once they feel more familiar and at home in their new surroundings. Provide staff with a team orientation presentation, or leave staff welcome packs on their desks.
To help move your staff to the new location smoothly and without too much disruption, use the HR Guide to Moving Office.
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