Who should Organize an Office Move?
Office Move Organization - who needs to be involved?
Once a company decides to move office one of the first big decisions to face is who should be put in charge to actually organize the office move project?
The success of any office move project is about good Project Management so it is important that you choose someone within your organization who is responsible, a good manager of people and processes, be senior enough to make decisions and have enough time to dedicate to the project.
The Office Move Manager's role is to ensure that every item in the Office Move Checklist is planned, managed and executed within the specified timeframe. As delays throughout the project can create additional expense and disrupt the transition process which causes business downtime - a costly consequence for any business.
External Office Move Team
The Office Move Manager will also be responsible for assembling, briefing and overseeing the work of the external Office Relocation Team (Tenant Rep Broker, Real Estate Lawyer, Office Design Company and Office Moving Company). The Office Move Manager will need to fully brief these companies so they have a clear understanding of business objectives and priorities in order for them to meet the right deadlines and budgets, and provide you with the best advice possible.
Internal Office Move Team
Within your organization, you also need a representative from HR, Marketing, Finance & IT on the Office Move Team to organize the various component stages of the office move project. This team should meet regularly (at least weekly) in the run up to the actual move date so tasks can be delegated and everyone is up-to-date with progress.
Communication
Good communication skills are vital for every Office Move Manager. They will need to update the Office Move Team, staff, clients and senior management to ensure that everyone is up to speed with developments and are aware of any issues that might affect them during the process.
If you are an Office Move Manager, make sure you use the Office Move Checklist as a starting point to organize your company's office move.
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